Trial Caregiver Support Supplment for CSZ Annual Meeting Attendance

Description

This supplement is to assist Canadian Society of Zoology (CSZ) members with primary caregiving duties (e.g. caring for young children) for whom finances restrict their ability to attend the Annual CSZ Meeting. We are running a trial of this approach for the Windsor 2019 meeting, with the intention of developing a standing process going forward.

 

Terms of Reference

Objectives

This supplement is to assist Canadian Society of Zoology (CSZ) members with primary caregiving duties (e.g. caring for young children or dependents with disabilities) for whom the additional personal expenses they incur when attending the Annual CSZ Meeting make it difficult for them to attend the meeting. This is a needs-based travel supplement, and preference will be given to primary caregivers at an early stage in their career.

This supplement provides funds to selected CSZ members and is intended to help offset costs of travel to/from the Annual Meeting of the CSZ. It is not available for attending other conferences. The amount the supplement is subject to available funds and will vary depending on both financial need and the distance traveled. Aside from funding availability, there is no restriction on the number of supplements that can be provided for any given CSZ annual meeting.

This supplement may be received in addition to a student or postdoctoral travel award from CSZ, and in addition to any institutional or external support for travel to the meeting,

Supplement

A cash supplement of up to $500. Value will be dependent upon the number of eligible applicants and available funds. The supplement can be used to help offset any costs associated with caregiving, including (but not limited to) daycare at the meeting, travel of a subsidiary caregiver to the meeting, additional daycare support for a child not attending the meeting, family-friendly accommodation arrangements, etc.

Source of Prize

CSZ funds from membership and registration fees.

Frequency of Offer

The supplements shall be made available every year in which there is a CSZ Annual meeting. Aside from funding availability, there is no restriction on the number of supplements that can be provided for any given CSZ annual meeting. The supplements need not be provided every year.

Eligibility

To be eligible the applicant must:

  • Be a CSZ member in good standing
  • Be a primary caregiver for whom their role as a primary caregiver results in additional personal cost for in need of financial support to attend the CSZ Annual Meeting
  • Be a first author presenting a poster or a talk at the meeting

Please be aware that some parental or compassionate leave arrangements have requirements that may prevent an individual from working (and that consider professional conference attendance ‘work’). It is up to the applicant to ensure that receipt of this supplement will not contravene their leave conditions.

 

Application Procedures

In 2019, applications are to be made by email to the President of the Canadian Society of Zoologists (bsincla7@uwo.ca), who will assemble an ad hoc evaluation committee including at least two current members of the CSZ Council.

The application should include:

  • A cover letter that:
    1. contains a statement confirming eligibility
    2. details the applicant’s career stage and current position
    3. briefly outlines caregiving commitments and normal caregiving arrangements
    4. includes a brief statement explaining why attendance at the upcoming CSZ meeting is important for their career development.
  • A budget of the total cost of attending the meeting, clearly indicating the additional costs associated with caregiving duties
  • A list of other sources of funding available to the applicant to support attendance at the CSZ annual meeting (currently secured, and potential funding)
Application Deadline

31 January, 2019

Other Conditions

Recipients will be required to provide their social insurance number and permanent mailing address to the CSZ Treasurer before payment is issued and acknowledge the receipt of their cheque to the CSZ Treasurer. Recipients will be required to provide a brief report of how they used the supplement to facilitate their meeting attendance to the chair of the Diversity Committee (the second vice president) within one month of the end of the CSZ Annual Meeting.